David Moldawer on getting your setup right — agreed, getting rid of friction is usually worth it (just make sure to avoid the trap of spending all your time working on your setup and not ever getting to the actual thing you wanted to make) (been there)
Almost everyone I’ve ever met would be well-served by spending more time thinking about what to focus on. It is much more important to work on the right thing than it is to work many hours. Most people waste most of their time on stuff that doesn’t matter.
Once you have figured out what to do, be unstoppable about getting your small handful of priorities accomplished quickly. I have yet to meet a slow-moving person who is very successful.
Still mulling it over. (I like it, just figuring out whether/how to apply it to myself.)
One of the most important tools in my productivity/creativity toolbox is carving out time to think. I’ve recently started being more intentional about doing this, and already I can tell the difference. It feels a little like a superpower.
The areas which I’m currently dedicating time to think about are: story ideas, art, HCI/toolmaking, school, and work. I’ve done something similar in the past where I would write down everything as I went along, but I’m finding benefit in making specific, separate time for each area, and in not writing things down by default (but I do of course write things down if I need to).
The productivity tools series has now come to its end, thankfully. (Thankfully because I’m more interested in talking about current and future work.) I ended up featuring only twelve; there are a couple others I’ve stopped using, but if that ever changes, I’ll write about them.
Momentum is my daily goal app, for keeping a goal chain/streak going. It’s a Python app running Django. The name comes from the momentum that a long streak gives.
Goals can be either binary flags (whether I did it that day or not) or timed (in which case Momentum keeps track of the time spent). The default mode is focus mode, which shows only the top unfinished goal at a time and looks like this (with dummy data):
The thin red line along the top is a progress bar showing how close I am to finishing my Momentum goals for the day. The red boxes show the last few weeks of the streak, the green box at the right is the button for saying I’ve completed that goal for the day, and the blue text under the goal name shows how long the total streak is.
When focus mode is off, it looks like this:
You can see a partially completed timed goal along with a binary goal. Momentum also supports ignoring goals for Saturdays and/or Sundays (the gray boxes among the red), which I use for things I don’t usually do on the weekends.
When the timer on a goal is running, the favicon changes and the page looks like this, with the pink box at right showing the elapsed time for the current session:
(The idea with the timer is that it may take multiple sessions spread throughout the day to meet the daily goal, by the way — if I wanted to make sure I spend an hour writing each day but don’t usually have time to do it all in one block, for example.)
How I use Momentum
On my laptop, I have Momentum open in Firefox as a pinned tab. On my phone, I have it saved to my homescreen as a PWA.
I use Momentum every day for my morning routine, primarily on my phone. The goals I put into it (as opposed to just adding things to my to-do list in Liszt) are things I want to do each day and, to some degree, are things I might not do if I didn’t have a streak pushing me forward (thus “Momentum”).
I’m happy with the app as it is, but I’ve been thinking about merging it into Liszt, since goals like these are fundamentally to-do items. (Every morning Liszt already automatically adds all the items in my ::streak list to my ::today list, so that I can work off my to-do list without necessarily having to go back to Momentum as much.)
Giving Liszt items the ability to be timed is already in place with belt mode, so I’d just need to add the ability to keep track of both partially finished goals and total streaks. Seems worthwhile.
First in the series introducing my personal productivity tools. Buckle up, this is going to be nerdy. And long.
Liszt is my to-do list app. Named after the composer, though I regret it a little since I butcher his name by pronouncing it lisht to differentiate it from the ordinary list. Heresy. The next version will have a better name, though. It’s a Python app running on Django.
Disclaimer: I don’t think this app is perfect. (Or any of the other tools I’ll talk about, for that matter.) I’ll describe things as they are, acknowledging here that there’s a lot of room for improvement.
This is what the dashboard looks like, populated with some dummy data:
And on mobile, where the controls move to the bottom for easier access:
The top bit is my stats panel, with the data pulled in from my other tools’ APIs. Daily writing counts, daily words left, total words written on the novel (all three from Storybook), daily pages left (from Bookshelf), and daily goals left (from Momentum). I’ll cover those tools later.
There’s also a slide-in menu on the side, with my most commonly used top-level lists:
Double-clicking on a list item opens up an edit panel, which also allows me to move the item to another list with some commonly used lists included as buttons (this whole panel is kind of clunky and needs improvement):
The basic idea behind Liszt (and this is common to many of my apps) is the text-based payload, which enables some nice cross-app integrations (more on this when I cover Gate and Quill). Adding items looks like this:
A Liszt payload (the text entered into the add tray) has one item per line, with optional blank lines and optional list specifiers. If there’s no specifier, it’ll assume the current list if there is one, otherwise it’ll default to ::inbox. (I use the double-colon prefix to mark lists, with a slash to specify sublists.) Here’s a fuller example of the syntax, again with dummy data:
Process email :5
Review the merge requests :10
Read up on Python futures ::: https://docs.python.org/3/library/concurrent.futures.html
Write up the design doc
The first two items (which have belt-mode durations, I’ll explain those in a minute) would go into the ::today list (which is the dashboard list). The last three items would go into the ::work/notifications list, as pictured here:
Of these, the first line sets a subtitle by putting it after the triple-colon marker. I use this all the time.
The second line is a symlink of sorts, pulling in the top item from the linked list (different meaning here) and showing it in place, with the Refactor text shown as the subtitle. I used to use this more often but haven’t as much lately.
You can also see that this list has a child list (::work/notifications/refactor).
If an item has a duration marker included, that triggers belt mode (ala conveyer belts), as evidenced by the new bar at the top of the screen in the image above.
Brief backstory: I initially wrote an Electron app called Belt that did the same sort of thing, then a few months ago ported it to Go as a menubar app. Shortly after I finished that, I realized it would make much more sense in Liszt and brought the functionality in.
And what is that functionality? It’s just an easy way to time tasks from the list. When I hit Start, it switches into belt mode (also changing the favicon so I can tell that it’s running and turning on focus mode so I can only see the task I’m actively working on):
When the timer runs out, it plays a sound and brings up a panel allowing me to continue on to the next item in the list, stop belt mode, or add more time to the timer. (There are also keyboard shortcuts for all of this.)
How I use Liszt
On my laptop, I have Liszt open in Firefox as a pinned tab. On my phone, I have it saved to my homescreen as a PWA.
Every morning I go through the main lists and move the items I’m going to work on to the today list. I then work out of the today list the rest of the day, opening it often.
I use belt mode most days, primarily to help me stop avoiding tasks I don’t really want to work on (but that still need to be done).
Lately I’ve grown enamored of the idea of storing data as plain text files in directories, rather than using an actual database like Postgres or Mongo. There are plenty of apps where this doesn’t make sense, but for personal, small tools, it works nicely, so I’m planning to migrate Liszt off SQLite to plain text, and I am very excited about it. Yes, I am that kind of a person.
While Django is fine (we use it at work and I love it), I’m planning to move to FastAPI, which I’m already using for Ditto and Arc. It’s a bit faster and feels more lightweight. I think in my mind I mostly use Django because of the ORM and admin; once I’ve given that up, the baby goes out with the bathwater.
I’m also looking forward to simplifying things, removing vestigial functionality, and sanding down as many of the friction points as I can.
Over the last several years I’ve built a number of personal productivity tools (almost all of them web apps) that I’ve never written about here. In the spirit of working in public, that’s about to change.
There are around fourteen twelve of them, though, so I’ll be spacing them out a little, with other posts interspersed here and there for the sake of our sanity. Also, while you’ll be hearing about them in a relatively short timeframe, remember that they weren’t written all at once, and that the older ones have been iterated on for a long time.
I generally won’t be releasing the source code, FYI. I still fiddle with these apps on the regular, and feeling an obligation to maintain stability for outside users would put a severe damper on that. Sorry. That said, the ideas are all free for the taking, and I’m happy to answer questions. (I feel I should lower the expectations here. These apps aren’t amazing or groundbreaking. Consider them small curiosities.)